Bookkeeping NC III coverage and reviewer

           The BOOKKEEPING NC 3 Qualification consists of competencies that a person must achieve

 to enable him/her to 

• Journalize transactions, 
• Post transactions,
• Prepare trial balance,  
• Prepare financial reports and review internal control system.

The following are qualified to apply for assessment and certification:

• Graduates of formal, non-formal and informal including enterprise-based training program (for example those who graduated from Business Administration, accountancy and commerce can take the exam without  training) 

• Experienced Workers (wage employed or self-employed) (you just need to submit evidence of your working experience e.g Certificate of Employment or Service Record)

          
The assessment/ bookkeeping exam will be composed of two parts.

           The first one will be a mix of multiple choice and a little bit of problem solving and true or false. Most of it were terms used in bookkeeping and the internal control system Some of it came from these terms in Trainers Regulation in Bookkeping NC III :

Account is a formal record that represents, in words, money or other unit of measurement, certain resources, claims to such resources, transactions or other events that result in changes to those resources and claims

Accounting is the recording and reporting of financial transactions, including the origination of the transaction, its recognition, processing, and summarization in the FINANCIAL STATEMENTS

Accounting equation is assets equals liabilities plus equity. (A = L + E)

Accounting period/year is a period of 12 consecutive months chosen by an entity as its ACCOUNTING period which may or may not be a calendar year.

Accounts Payable is the amount owed to a CREDITOR for delivered goods or completed services

Accounts receivable are amounts collectible from its customers. It is the claim against a DEBTOR for an uncollected amount, generally from a completed transaction of sales or services rendered.

Adjusting journal entries are accounting entries to account for a periods changes, omissions or other financial data required to be reported "in the books"

Adjusted Trial Balance reflects totals after the adjusting entries are posted to the general ledger.

Asset  represents  future benefit to the company with reliable measurement

Accounting Manual is a document prepared to provide bookkeepers with direction and guidance in connection with those bookkeeping requirements of entities

Balance is the Sum of DEBIT entries minus the SUM of CREDIT entries in an ACCOUNT. If positive, the difference is called a DEBIT BALANCE; if negative, a CREDIT BALANCE

Balance Sheet reports the financial position at a point in time (end of the quarter or year).

Bookkeeping is the recording of all financial transactions undertaken by a business (or an individual). A bookkeeper (or book-keeper), sometimes called an accounting clerk in the is a person who keeps the books of an organization. The organization might be a business, a charity or even a local sports club

Business is the social science of managing people to organize and maintain collective productivity toward accomplishing particular  productive goals, which is usually to generate profit

Capital is called equity.

Cashusually refers to money in the form of liquid currency, such as banknotes or coins.

Cash Payments Journal  is a book used to record all payments made in cash such as for accounts payable, merchandise purchases, and operating expenses; also termed cash disbursements journal

Cash Receipts Journals  is a book used to record all collections  made in cash such as for accounts receivable , merchandise sold, and interest income.

Chart of Accounts is a  systematic listing of all accounts used by an entity.

Closing entries are prepared after the financial statements have been completed.

Corporation - is a form of doing business pursuant to a charter granted by government.

Credit (cr) - means an entry to the right hand side of an account. Entry on the right side of a DOUBLE-ENTRY BOOKKEEPING system that represents the reduction of an ASSET or expense or the addition to a LIABILITY or REVENUE. (See DEBIT.)

Debit (dr) - means an entry to the left hand side of an account. Entry on the left side of a DOUBLE-ENTRY BOOKKEEPING system that represents the addition of an ASSET or expense or the reduction to a LIABILITY or REVENUE. (See CREDIT.)

Depreciation is the process of allocating the cost of property, plant and equipment assets to the periods that will benefit from its use

Dividend income is income received from ownership shares in a corporation. A dividend is a distribution to a corporations stockholders usually in cash;

Documents are bases of recording transactions in bookkeeping. This may include but not limited to sales invoice and official receipts.

Drawing is when a business proprietor draws money for personal needs

Equity represents the residual claims of owners

Expenses represent the outflow of assets (or increases in liabilities) due to a company’s operating activities.

Financial statements report the business activities during the year and the financial condition at the end of the year. It is also the presentation of financial data including BALANCE SHEETS, INCOME STATEMENTS and STATEMENTS OF CASH FLOW, or any supporting statement that is intended to communicate an entity's financial position at a point in time and its results of operations for a period then ended.

Generally accepted accounting standards (GAAP) determine what to record, when to record, and amount to record. It is also the rules, and procedures necessary to define accepted accounting practice at a particular time.

General Journal is the most basic of journals. It is a chronological list of transactions.

General Ledger is the collection of all ASSET, LIABILITY, owners EQUITY, REVENUE, and expense accounts. This is a book of accounts in which data from transactions recorded in journals are posted and thereby classified and summarized. Also called ledger.

Income is the inflow of REVENUE during a period of time. This also  money received by a person or organization because of effort (work), or from return on investments.

Income Statement shows the components of net income in detail. It is the summary of the effect of REVENUES and expenses over a period of time.

Income Taxes Payable is income taxes due including current portion of deferred taxes.

Interest Income includes amounts from interest on all interest-bearing deposits and accounts.

Internal Control  is the process designed to provide reasonable assurance regarding achievement of various management objectives such as the reliability of financial reports.

Inventories  are products on hand  for sale to customers

Journal is a book where all transactions are initially recorded.

Journal entry are the logging of business transactions and their monetary value into the t-accounts of the accounting journal as either debits or credits. A journal entry is usually backed up with a piece of paper; a receipt, a bill, an invoice, or some other direct record of the transaction; making them easy to record and to maintain traceability for each transaction.

Journalize transactions is the process of recording a business transaction in a journal.

Ledger is a tool used for classifying and summarizing information about increases, decreases, and balances of   items in the chart of accounts.

Liability represents obligations, payables or debts owed. DEBTS or obligations owed by one entity (DEBTOR) to another entity (CREDITOR) payable in money, goods, or services

Loans Payable is the account title used to record amounts to be paid for borrowed money. This is also called Notes Payable.

Notes Payable is the account title used to record amounts to be paid for borrowed money and evidenced by a promissory note. This is also called Loans Payable.

Official receipts is a document issued to acknowledge receipt of cash.

Partnership is a form of entity with two or more owners. Relationship between two or more persons based on a written, oral, or implied agreement whereby they agree to carry on a trade or business for profit and share the resulting profits.

Philippine Financial Reporting Standards often known as PFRS are a set of accounting standards. They are issued by the Financial Reporting Standards Council. [FRSC].

Post Closing Trial Balance is balance sheet in trial balance form.

Preliminary Trial Balance is a listing of the accounts in the general ledger and their balances as of a specified date. A trial balance is usually prepared at the end of an accounting period and is used to see if additional adjustments are required to any of the balances.

Posting is the process of transferring figures from the journal to the ledger accounts

Property Plant and Equipment are assets used in the production of goods and services

Purchase invoice is a  bill from a vendor for specific materials or supplies furnished or services rendered. It is called sales invoice from the point of view of the seller.

Purchases Journal. This is a payable system involves a Purchases Journal -- in which all incoming merchandise invoices are recorded.

Ratio Analysis is the comparison of actual or projected data for a particular company to other data for that company or industry in order to analyze trends or relationships

Receivables are amounts of money due from customers or other DEBTORS

Rent expense  is the expenditure made to cover the rental for the premises.

Rent income is money received by a person or organization from rental of premises and/or other assets.

Retained Earnings are profits of the business that have not been paid out to the owners as of the balance sheet date.

Revenue represents the inflow of assets (or decrease in liabilities) due operating activities. This may include sales of products, merchandise, and services; and earnings from INTEREST, DIVIDEND, rents.

Routine journal entries Recurring financial activities reflected in the accounting records in the normal course of business.

Salaries/wages expense is an account title used to record salaries, wages, and benefits an employee receives from an employer.

Sales Journal  This is a receivables system involves a Sales Journal -- in which all invoices outgoing to customers are recorded.

Sales invoice is a document issued by a vendor for specific materials or supplies furnished or services rendered. It is called purchase invoice from the point of view of the seller.

Sole Proprietorship is a form of entity with one owner and the simplest possible form of business.

Statement of Cash Flow reports sources and uses of cash. This is one of the basic financial statements that are required as part of a complete set of financial statements prepared in conformity with generally accepted accounting principles. It categorizes net cash provided or used during a period as operating, investing and financing activities, and reconciles beginning and ending cash and cash equivalents

Statement of Changes in Equity explains the changes in contributed capital and retained earnings during the period.

Subsidiary Ledger is a group of subsidiary accounts the sum of the balances of which is equal to the balance of the related control account in the general ledger

Transactions and events are recorded as they occur, recorded even if cash is not received or paid and affects the accounting equation.

Trial balance confirms that accounts are still in balance.

Utilities expense is an account title used to record amount incurred on heat, light, water, and power.

Vouchers is a written record of expenditure, disbursement, or completed transaction.

Worksheet  is a document or schedule in which a bookkeeper uses to  gather information to substantiate an account balance.

The second part will be the journalizing of transactions, preparing of  trial balance and  financial report  and the critical aspects that the assessor will consider in your exam  

Journalizing of transactions

•  Prepared chart of accounts
•  Analyzed documents
•  Prepared journal entry 

 Posting of transactions

• Prepared ledger
• Transferred journal entries
• Summarized each ledger account

Preparing of  trial balance 

• Transferred ledger balances
• Summarized trial balance
•   Prepared trial balance

 

   Financial report

May include but are not limited to:

• Balance sheet
• Income statement
• Cash Flow Statement

If you have questions please feel free to comment and follow me. Good Luck!!!